Top 5 conference room technologies

Hosting a conference is beneficial for a business, no matter the sector. They’re a great way to encourage networking and can reach all employees at once. 

Considering the technological advancements of the current era, high-quality conference room technologies can significantly impact your company’s overall productivity and customer engagement.

There are various conference room technologies that you can incorporate into your business to boost productivity, such as a top-quality projector, digital whiteboards, and video walls.

Our guide below goes over the top 5 conference room technologies out there. So, without further ado, let’s jump right in!

Why do conference rooms need technology?

Technology is vital for a better audience experience. With technology, you can distribute high volumes of information, boost engagement, and immerse your audience in an A/V experience, yielding much more output from your conference.

Secondly, conferencing, being the central part of any successful business, needs to be technologically optimised. This allows you to acquire high productivity levels around the clock, making those all-important weekly conferences appear less tiring.

If you want your business partners and potential investors to consider your company as innovative and futuristic, you must incorporate technology into your conference rooms.

Top 5 conference room technologies for 2023

1.      A high-quality projector and a screen

When it comes to displaying media at your conference, you need to weigh all your options. For a more immersive and interactive experience, there is no better choice than a high-quality projector.

Speaking of, a projector like Epson EB-L530U can make your life easier. It can effectively display the desired media with an excellent brightness of 5200 lumens.

With a top-grade projection screen, Epson EB-L530U will do wonders for your conference room.

2.      Digital whiteboards

Digital whiteboards are the modernised form of the classic whiteboard or chalkboard widely used in classrooms worldwide.

With a digital whiteboard, you benefit from the note-taking nature of a classic whiteboard and can stream web-based content, navigate applications, and conduct presentations from a single board.

You can combine multiple functions, including note-taking, streaming, and presenting on a single device – a digital whiteboard, thereby optimising how you interact with your audience.

3.      Wireless connections

A plethora of cords can depict a messy look in your office. That is where wireless connections can be helpful.

Wireless connection allows for seamless and flexible presentations as you don’t have to worry about switching documents between devices or making sure you have a cable to fit a laptop and a tablet.

Speaking of wireless connections, Wi-Fi is equally as important. With a solid Wi-Fi connection, you can incorporate digital elements into your conference, like streaming web-based content, without hassle.

Moreover, a good Wi-Fi connection allows any attendees of your conference to use the internet for whatever purpose – be it for mobile use during conference breaks, researching key elements of the presentation, or taking notes of the conference.

4.      Speakers and microphones

Speakers are an underrated component of any conference room as they supply a consistent level of sound in your venue, ensuring that all attendees can listen to your essential information and remain engaged.

When you buy speakers for your conference room, look for echo cancellation. The greater the echo cancellation, the better the sound quality.

Besides good-quality speakers, having good-quality microphones is equally as important. Regardless of their seating arrangement, each attendee at your conference should be able to listen clearly to what you have to say.

When it comes to microphones, you can choose either wired or wireless ones. The former offer more reliability but limit movement, whereas the latter offer more flexibility, but there is a greater interruption risk due to interference from other technology.

5.      Video walls

You may often find that one screen isn’t enough to convey information the way you want it to. That’s where video walls come in.

Video walls are multi-screen displays that allow users to display single or multiple images from a single wall. As a result, you are being offered a whole other level of interactivity along with efficient distribution of a high volume of information.

Results of poor conference technology

• Unhappy clients – poor technology can leave a negative impression of your business on your clients. It can damage the reputation of your company in the long run.
• Reduced productivity – Your conference technology should excite the attendees. There will be a lack of engagement from their end, which feeds directly into reduced productivity.
• Compatibility problems – if you use out-of-date conference technology, you will generally encounter connectivity problems as outdated technology isn’t compatible with newer devices. It will ultimately result in low output.
  

Summary

To summarise, the top five technologies you should consider incorporating into your conferencing include a top-grade projector and screen, digital whiteboards, wireless connections, speakers and microphones, and video walls.

Failing to include any or all of these technologies could result in compatibility problems, reduced business productivity, and, ultimately, unhappy clients.