Collaboration in the office doesn’t mean what it used to. Firstly, the very idea of the workplace structure has changed dramatically in recent years. Moving away from lateral power structures where company objectives simply trickled down from top management, companies are now much more lateral and diverse in how they function.
This means input and contribution are now encouraged across all departments and seniority levels. At the same time, we’re also seeing a rise in virtual meetings that comes from an increasing openness to remote workers, freelancers and outsourcing, to allow for access to the best skills needed for each project.
Ultimately, with the goal of capturing the best from employees – whether they’re physically in the office or not – we’re seeing a huge trend towards making the most of collaboration in the workplace.
Why we need collaboration
One of the biggest factors contributing to success in the workplace is effective cooperation and teamwork. This might seem obvious, but progress is difficult when the core parts of your business are not able to communicate effectively.
Idea sharing is integral to workflow at almost every stage; from strategy and planning to market analysis and client feedback, everything is easier when collaboration is built into the fabric of your organisation.
With increasing competition across all industries and the danger of fragmentation in larger organisations, optimising your business’ collaborative efforts is one of the best ways to keep your workforce moving in the right direction. Here are four easy ways you can do just that.
1. Clear and high-quality content
How many times have you huddled around a laptop with three or more of your colleagues all trying to get a glimpse at a company report or project in development? As well as the obvious frustration of not being able to see the content clearly, this can discourage feedback and chances for important collaborative thinking.
Investing in a clear and high-quality projector in your meeting rooms is one of the best decisions you can make for your company. And when it comes to client meetings or companywide gatherings, there’s no better way to add some sophistication to the event and keep everyone engaged than delivering crisp, high quality and spectacularly vibrant image quality for your presentation.
2. Democratise shared screen space access
Simply giving your employees access to shared screen space and collaborative meeting areas is one of the easiest ways to encourage organic collaboration. Think about allocating time slots to different teams where they can freely use projectors, whiteboards or standing tables. Perhaps setting time limits on these areas or encouraging breakout, unbookable spaces can facilitate those eureka moments of inspiration too.
Sometimes, a job that might take one person half a day to struggle through can be solved with a quick slideshow or presentation allowing for constructive feedback and input. Also, there’s nothing like getting your ideas on the big screen to help you visualise the best solutions.
Whether it’s a graph, short video or just meeting notes, give your employees the opportunity to share and collaborate with easy access to shared screen space.
3. Reliable and consistent equipment
When it comes to office technology, it’s often the case that you get what you pay for. While price points for the best projectors or audio systems might seem steep at first, imagine how much use they will get and consider them as a long-term investment.
To ensure you’re getting reliable equipment for your office, do your research into what’s the best value for money rather than simply the cheapest choice.
A projector or meeting room display screen that’s considerably cheaper than others on the market may only last you a year or might not integrate well or hook into into the systems you use already. It’s much better to invest in a product that you can depend on for the long-run. Most laptops sold in the last few years have a Full HD screen, so to maintain the same clarity and see the content as intended, a 16:9 Full HD (or above) projector is a must-have. Especially when you consider the size of the screen and how much bigger each pixel will be!
Conversely, some older input devices won’t be able to make the most of the latest 4K projector’s possibilities so there would be little point spending the money to step up to this pricey niche here when you quite literally won’t see a return on your investment.
4. Straightforward usability
We’ve all been in situations where technology has defeated us in some way. From interactive boards that won’t register your touch to a simple lack of connectivity between your laptop and the projector, this is a frustration that your team shouldn’t be dealing with.
The best solution here is to install equipment and processes that are straightforward and easy to use, even for the least tech-savvy person in the office. Invest in a projector that can handle as many input devices as possible, with as many variations in resolution as possible. This is another great reason to consider higher resolution projectors than you “need.” The more pixels the panel has, the more likely it is to replicate whatever you throw at it perfectly.
Consider implementing some incredibly intuitive and handy tech like Barco Clickshare. This system will streamline connectivity between multiple devices and allow for seamless sharing between mobiles or laptops with presentation screens so meetings and collaboration can get going quickly.
Spread the word
There’s no use having the greatest tech on hand if no one knows it’s there or how to use it. When investing in equipment for your office, make sure you also invest in some tutorials for your staff. Ranging from short and informal explanations to crash course set-up workshops, make the time to spread the word about the new collaboration possibilities in the office.
This can save huge amounts of time in the future when it comes to last-minute meeting arrangements, as well as give your employees access to the tools that will allow them to do a better job.
If you’re interested in integrating some of the best available technology out there to improve collaboration in your office, get in touch with Projectorpoint today. Our experts will be happy to advise you on the best value solutions and the latest technology on the market today.